WinTill :: Knowledge Base

Till Report - Session Summary

Detailed Breakdown of the Session Summary Report

A Session Summary provides a summary all of the financial activity on a particular terminal for a selected session, you can view the Session Summary Report on the till and the back office and head office machines. The report can be viewed whilst the session is in progress or historically and can be viewed and re-printed at anytime.

To view the report on the Head Office or Back Office machine simply access Reports–Sales-Till Session Summary and on the till enter the main menu and access Reports-Session Summary. Then select the relevant branch, terminal and date range and you then have the option to view or print the reports.

At the till point there is also the option to run the Dated Summary (Menu-Reports-Dated Summary) for that specific terminal which will give an abridged version of the Till Session Summary across the selected date range.

The view and content of the Session Summary can be independently configured for each individual terminal and also the Head Office, for details see Till Report – Session Summary – Configuration Options

The attached document is an example of a Session Summary report, with all of the reporting options included. 

Header Information
– This will include the branch, till and session ID’s along with start time and date and the ID of the user who started the session. The session specific information will be preceded by any logo and header information assigned to the session summary in the Till Settings/Print Function Settings for the specific terminal

Float: The value of the float in the till drawer as manually entered at the beginning of the session. 

Lift(s): The total cash value of any till lifts carried out during the session. 

Declaration (Banking): The total value of any bankable tender in the system at the end of the session – cash, cards or cheques.

Declaration (Other): Any non-bankable tender taken as payment – gift vouchers, promotional vouchers, credit notes or customer account debits. 

Note - If a session summary is run for an open session then you will only see Expected figures within the Declaration as nothing has yet been declared.

Vouchers Issued: Any vouchers (including credit notes, gift vouchers, promotional vouchers etc) issued during the session.

Miscellaneous Income(s): Any payment taken during the session for which goods haven’t been exchanged. eg deposits, payment against advanced orders, credits to a customers account.

Miscellaneous Expense(s): Any monies paid out during the session for which goods haven’t been returned. e.g. petty cash type expenses.

Goods Total (net): This represents the value of goods sold. 

The expected figure is the figure which has been calculated from the value of goods sold and returned during the session. 

The actual total is calculated financially. This figure is the sum of the Expected Declaration figures plus any miscellaneous (non-goods) expenses, less any miscellaneous (non-goods) income, less any vouchers issued, less the float. 

The Expected figure and the Actual (Total) should ALWAYS be the same, if these figures differ at all please contact Support.

Achieved Margin: Overall margin across the session 

VAT Analysis: Breakdown of VAT by VAT rate across the value of goods sold during the session. 

Assistant Takings: Breakdown of takings across the session by Sales Assistant 

Time Band Analysis: Breakdown of takings across the session by Time Band.

Note - If the session spans more than 24 hours the value in each time band will represent the sum of all takings in that time band across all the days the session has been open for.

Footer Information – Time, date and user information from the end of session. These will only be present if the session has been ended.

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Last Updated
21st of September, 2011

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